Hazmat Spill Response Trailer and Equipment

This Request for Quotes (RFQ) is issued by the Clackamas River Water Providers, a coalition of cities and public water districts serving over 300,000 people in the Portland metropolitan area, in cooperation with the North Clackamas County Water Commission, seeking a fully equipped, towable hazmat spill response trailer and associated equipment. The procurement objective is to support on-water spill response strategies designed to protect drinking water intake locations along the Clackamas River. The trailer must be a 12-foot by 6-foot towable unit with a minimum payload capacity of 1,500 pounds, road-legal compliance, and capability to be towed by a half-ton pickup truck. All equipment must be new with no used or refurbished items accepted, and the trailer must be outfitted with containment booms, anchoring systems, ropes, personal protective equipment, sorbent materials, skimming or recovery tools, storage containers, and deployment tools suitable for riverine environments. Evaluation criteria include completeness of the proposal, price, inventory of items offered, product warranties, and other relevant product information, with preference given to vendors providing both the trailer and all required equipment as a complete package. Electronic submittals are required by May 15, 2026, at 2:00 PM Pacific Time, directed to Kimberly Swan at kims@clackamasproviders.org, with quotes binding for sixty calendar days from the due date. All pricing must be itemized in US dollars and include delivery costs with estimated delivery timelines and warranty information.

This procurement includes set-aside preferences for women, minority, and veteran-owned businesses or other designated disadvantaged business enterprises, which will be given preference in the award decision. The solicitation is funded through a $50,000 grant from the State of Oregon via Business Oregon and the Oregon Drinking Water Source Protection program, establishing the budget ceiling for this procurement. No incumbent vendors or current contractors are identified in the RFQ documentation. The procurement is subject to Oregon Revised Statute 279B.070 and Oregon Administrative Rule 137-047-0270, and bidders must acknowledge acceptance of the attached Purchase Order Terms and Conditions for the North Clackamas County Water Commission. Federal requirements regarding whistleblower protections, non-discrimination, suspension and debarment certification, and disadvantaged business enterprise good-faith efforts are incorporated into the solicitation. The award will be made to the least-cost, most responsive bidder, and the CRWP reserves the right to reject any or all quotes.