Hayward Rides E-bike Program

The City of Hayward Transportation Division is requesting quotes on approximately 250 electric class I bicycles for the Hayward Rides E-bike Program, with proposals due October 27, 2026 at 5:00 p.m. The program is funded through a California Air Resources Board Clean Mobility in Schools Program Grant awarded in 2024, targeting distribution to middle and high school students, college students, persons with disabilities, families, and senior residents by June 2027.

All bicycles must be equipped with batteries certified by a nationally recognized testing laboratory for fire safety and failure safeguards. Bidders must demonstrate current capacity to supply the full quantity within the six-month performance window with timely delivery, provide three references from similar work within the past five years, maintain valid City of Hayward business licenses, and carry commercial general liability, automobile liability, workers' compensation, and professional liability insurance. Prevailing wage registration with the Department of Industrial Relations is required for vendors on projects exceeding applicable thresholds. Vendors must also execute a Non-Collusion Affidavit and a Non-Nuclear Weapons Affirmation under City of Hayward Ordinance No. 87024 C.S., and certify compliance with nondiscriminatory affirmative action and fair employment practices under Hayward Municipal Code Chapter 2, Article 7.

Evaluation criteria consist of e-bike selection appropriateness and NRTL battery certification (pass/fail, 50 percent weight); pricing competitiveness for bulk quantities (25 percent weight); vendor capacity and timely delivery over six months (15 percent weight); and value-added services or recommendations (10 percent weight). Pricing must be all-inclusive of supervision, equipment, overhead, profit, and all required insurances.

Electronic submissions are required through the OpenGov Procurement portal at https://procurement.opengov.com/portal/hayward-ca. Questions are due October 16, 2026, with City responses due October 20. Finalist interviews are anticipated October 28, 2026, with vendor selection by October 30, 2026. The City reserves the right to reject any or all proposals, request additional information, extend deadlines, or cancel or revise the RFQ prior to the proposal due date.