HAY and straw

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Bid (RFB 758-1900000600) for the provision of bailed hay and straw to support four state agencies: Kentucky Horse Park, Kentucky Exposition Center, Northpoint Training Center, and Blackburn Correctional Complex. The solicitation seeks 80 tons of baled straw and 120 tons of baled hay with specific quality requirements; straw must be clean, bright, and free from foreign matter in 2-string square bales, while hay must meet defined grass and alfalfa ratios and be free from mold with proper curing. Deliveries must occur within 14 calendar days from order date and be scheduled Monday through Friday between 8:00 a.m. and 4:00 p.m. local time, with all shipping, labor, and unloading costs included in the unit price. The initial contract period runs from the award date through July 20, 2020, with two optional one-year renewal periods available. The solicitation closed on April 23, 2019, at 1:30 p.m. EST, with vendor written questions due by April 15, 2019, at 12:00 noon. Award will be made on a best value basis using price as the sole measurable criterion, with delivery evaluated on a pass/fail basis; the lowest-priced bidder receives maximum points with subsequent bidders scored proportionally. Prices must remain firm for 60 days after the bid due date and cannot increase during the first 12 months of the contract.

The Commonwealth applies reciprocal preference to Kentucky resident bidders and extends preferential scoring to Kentucky Correctional Industries (20 percent preference) and qualified bidders including Kentucky Industries for the Blind and nonprofit agencies serving individuals with severe disabilities (15 percent preference). Responses must include completed solicitation forms, bid information, Kentucky Tax Registration Application (Revenue Form 10A100), certificates of authority for foreign entities, required affidavits, and EEO forms if applicable. Bids must be sealed, hard-copy submissions delivered to the Finance Office of Procurement Services at 702 Capitol Avenue, Room 095, Frankfort, Kentucky 40601, with fax and electronic submissions prohibited. No incumbent vendors or budget ranges were identified in the solicitation documents.