Hay and Straw for Kentucky Horse Park

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Horse Park, issued Request for Bid (RFB) 758 2600000556 on April 22, 2026, to establish a master agreement for the supply of hay and straw. The procurement seeks vendors to supply a total of 129 tons of baled straw and baled hay in two separate groups: Group 1 includes straw bales weighing 40-60 lbs tied with two or three strings, and Group 2 includes hay bales weighing 50-80 lbs tied with two or three strings in four specified varieties—Orchard Grass/Alfalfa (20 tons), Timothy Grass/Alfalfa (20 tons), Timothy Grass/Orchard Grass mixture (80 tons), and Western Straight Alfalfa (4 tons)—with 5 tons of baled straw also required. All products must meet strict quality standards including freedom from mold, excessive seed heads, weeds, dust, and foreign matter, and must comply with USDA Hay Quality Designation Guidelines. Vendors are responsible for all unloading labor and equipment, including hay elevators for delivery to the Hall of Champions barn, and must provide weight tickets for each delivery. Deliveries must be completed within seven days of order placement and scheduled Monday through Friday between 8:00 am and 4:00 pm local time. The evaluation methodology is best value with 90 points allocated to price and 10 points to delivery time measured in working days, with pricing quoted as F.O.B. Destination Freight Prepaid and Allowed. Vendors must submit written questions by April 29, 2026 at 10:00 am ET, with bid closing on May 8, 2026 at 1:30 pm ET. The initial contract period is one year from the award date with four optional two-year renewal periods available with written approval from all parties, and price increases may be requested after twelve months with written justification subject to Commonwealth approval.

Kentucky resident bidders are eligible for reciprocal preference, and qualified bidders including Kentucky Industries for the Blind and certain nonprofit agencies serving individuals with severe disabilities may receive additional preference points. Bidders must register in the Commonwealth eProcurement System via the Vendor Self Service portal at least 24-48 hours before submission and submit all responses electronically in Microsoft Word, Excel, or PDF format only. All bidders must provide required affidavits attesting to compliance with Kentucky campaign finance laws, and resident bidder applicants must demonstrate authorization to transact business in Kentucky and provide documentation of corporate income tax filings, unemployment insurance payments, and workers' compensation coverage for one year prior to contract advertisement. Proof of required insurance must be submitted prior to award, including Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, and Automobile Liability coverage of $1,000,000 combined single limit if applicable. A one percent daily deduction applies to invoices for deliveries exceeding the contracted delivery date. No incumbent vendor information or specific budget range has been disclosed in the solicitation documents, and interested parties should contact Keith Srutowski at 502-564-7007 for additional information and to coordinate advance visits to the Kentucky Horse Park located at 4089 Ironworks Parkway, Lexington, Kentucky 40511.