Hauling of Voting Machines for Webster Parish - Advertisement Change of Link to view Drayage Bid Packets

The Louisiana Secretary of State is seeking bids for a drayage contract to transport voting machines and election supplies in Webster Parish for the calendar year 2026. The procurement involves hauling 93 AVC "Advantage" voting machines across 49 precincts, including transportation of precinct registers and "Vote Here" signs from storage warehouses to polling places and demonstration sites. Sealed bids are due on November 25, 2025, at 10:30 a.m. CST, with a public bid opening at the Archives Auditorium in Baton Rouge. The primary contract term runs from January 1, 2026, through December 31, 2026, with options to renew for two additional twelve-month periods. Bidders must submit a completed bid form with a 5% bid guaranty in the form of a bond, certified check, or money order. Contractors must use only enclosed trucks or trailers and comply with Louisiana Election Code provisions, Title 18 of Louisiana Revised Statutes, and relevant administrative codes.

The contract has specific qualification requirements and restrictions, including mandatory insurance coverage with minimum thresholds for workers' compensation, public liability, bodily injury, property damage, and auto liability. Contractors are limited to hauling a maximum of 1,000 voting machines or four parishes, whichever is reached first. The successful bidder must provide a performance bond 1.5 times the contract price and will be financially responsible for any damage to voting machines caused by negligence. If a contract is canceled for cause, the contractor becomes ineligible to bid on future contracts in that parish for three years. While no specific set-aside designations for disadvantaged enterprises are mentioned, the contract appears open to qualified transportation and logistics providers capable of meeting the stringent operational and insurance requirements. The total contract value is not explicitly stated, but the scope suggests a moderate-sized logistical services contract focused on election infrastructure support.