Hauling of Voting Machines for Union Parish - Advertisement Change of Link to view Drayage Bid Packets

The Louisiana Secretary of State's Office is soliciting bids for a drayage contract to transport voting machines and related election materials for Union Parish. The procurement involves comprehensive logistical services for election equipment management, including obtaining precinct registers from the Parish Registrar of Voters, delivering approximately 64 AVC "Advantage" voting machines across 33 precincts, providing "Vote Here" signs, and managing chain-of-custody documentation. Bidders must submit per-voting-machine rates for round-trip transportation, with sealed bids due on November 25, 2025, at 10:30 a.m. CST, to be publicly opened at the Archives Auditorium in Baton Rouge. The contract period will run from January 1, 2026, through December 31, 2026, with potential renewals for two additional 12-month periods, not exceeding 36 months total. Bidders are required to submit a 5 percent bid guaranty and must use only enclosed trucks or trailers for transportation, with tarps on open vehicles expressly prohibited.

The contract requires comprehensive insurance coverage, including workers' compensation ($100,000 minimum), public liability ($100,000 per person), bodily injury liability ($300,000 per occurrence), property damage liability ($50,000 per occurrence), and auto liability ($500,000 combined single limit). Successful bidders must provide a performance bond equal to 1.5 times the contract price before contract execution. The procurement is subject to Louisiana Procurement Code requirements and the Louisiana Election Code, with the contract contingent on legislative fund appropriation. Contractors found in breach or causing damage will be responsible for repair costs and may become ineligible to bid in the parish for three years if canceled for cause. Payment will be made within 30 days of invoice receipt, provided no contractor-caused damage has occurred. While no specific set-aside designations for disadvantaged enterprises are mentioned, bidders must comply with all state procurement regulations. The exact budget range is not specified, but the contract involves transportation services for 64 voting machines across multiple precincts.