Hauling of Voting Machines for Terrebonne Parish - Advertisement Change of Link to view Drayage Bid Packets

The Louisiana Secretary of State is seeking a contractor to provide drayage services for voting machines in Terrebonne Parish, with a specific focus on transporting approximately 186 AVC "Advantage" voting machines between storage warehouses and 80 polling places. The contract requires the selected vendor to utilize enclosed trucks or trailers to safely move election materials, including precinct registers and "Vote Here" signs, for various electoral activities such as regular elections, special elections, demonstrations, and commissioner training. Sealed bids are due on November 25, 2025, at 10:30 a.m. CST, with a public bid opening scheduled at the Archives Auditorium in Baton Rouge. The contract will cover the period from January 1, 2026, through December 31, 2026, with potential renewal options for two additional 12-month periods, not exceeding a total of 36 months. Compensation will be determined by a per-machine round-trip rate based on the lowest responsive and responsible bidder's submission. Bidders must provide a five percent bid guaranty and meet specific insurance requirements, including workers' compensation, public liability, bodily injury, property damage, and auto liability insurance.

The Louisiana Secretary of State has implemented several restrictions and qualifications for potential contractors. The procurement limits contractors to bidding on no more than 1,000 voting machines or four parishes, whichever is reached first. Prior to contract execution, the successful bidder must submit a performance bond or irrevocable bank letter of credit at 1.5 times the contract price, a completed Contractor Disclosure of Ownership Form, and a No Felony Conviction Employee Certification Affidavit. Contractors must certify that neither they nor any shareholder with a 25 percent or greater interest is an immediate family member of any Department of State employee. The contract includes provisions for potential disqualification, with vendors being ineligible to bid on future contracts in the parish for three years if a contract is canceled for cause. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, the procurement appears to be open to qualified vendors who can meet the technical and insurance specifications. The exact budget range is not explicitly stated, but will be determined by the per-machine round-trip rate submitted by bidders.