Hauling of Voting Machines for Tangipahoa Parish - Advertisement Change of Link to view Drayage Bid Packets

The Louisiana Department of State, under Secretary of State Nancy Landry, is soliciting sealed bids for drayage services related to voting machine transportation in Tangipahoa Parish. The procurement involves the comprehensive hauling of approximately 193 AVC "Advantage" voting machines to and from 84 polling precincts and demonstration sites. Contractors must provide enclosed trucks or trailers, individually cover and strap machines, complete chain of custody documentation, and execute precise delivery and setup according to approved schedules. The contract will run from January 1, 2026 through December 31, 2026, with potential renewals for two additional 12-month periods. Sealed bids are due by November 25, 2025 at 10:30 a.m. CST, with public bid opening and award determination within ten days of submission. Bidders are required to submit a five percent bid guaranty and demonstrate capability to handle voting machines valued at approximately $6,000 each and weighing 265 pounds.

Potential contractors must meet significant insurance and bonding requirements, including Workers' Compensation Insurance of at least $100,000 per person, Public Liability Insurance of $100,000, Bodily Injury Liability Insurance of $300,000 per occurrence, and Auto Liability Insurance of $500,000 in combined single limits. Contractors are limited to bidding on parishes with no more than 1,000 voting machines or four parishes total. A performance bond or irrevocable letter of credit at 1.5 times the contract price must be provided before contract execution. The contract includes strict liability provisions, with contractors responsible for all repair costs resulting from transport-related damage and potential three-year bidding ineligibility if the contract is canceled for cause. The total contract value is not explicitly stated, but the comprehensive requirements and scale of voting machine transportation suggest a significant procurement opportunity. The contract's execution remains contingent on legislative appropriation of sufficient funds.