Hauling of Voting Machines for Iberville Parish - Advertisement Change of Link to view Drayage Bid Packets

The Louisiana Department of State, under Secretary of State Nancy Landry, is soliciting bids for drayage services to transport voting machines and related election materials in Iberville Parish. The procurement involves hauling approximately 73 AVC "Advantage" voting machines to and from 32 polling precincts and demonstration sites. Key service requirements include obtaining and delivering precinct registers and "Vote Here" signs, covering machines with individual covers, and using enclosed trucks for transportation. Contractors must deliver machines between 7:00 a.m. and 8:00 p.m. the day before elections and return all equipment to warehouses within 48 hours after polls close. Emergency delivery services must be provided within 20 minutes of notification, with the option to support private elections and commissioner training demonstrations at double the standard rate. Sealed bids are due November 25, 2025, at 10:30 a.m. CST, with a public bid opening at the Archives Auditorium in Baton Rouge. The contract term runs from January 1, 2026, through December 31, 2026, with potential renewals for two additional 12-month periods.

Bidders must submit a 5% bid guaranty and meet specific insurance requirements, including workers' compensation, public liability, bodily injury, property damage, and auto liability insurance with specified minimum coverage amounts. A performance bond of 1.5 times the contract price is mandatory. Contractor eligibility is restricted; vendors must be in good standing with the Secretary of State, have no felony convictions, and cannot employ individuals with election-related felony convictions. Contractors who are immediate family members of Department of State employees are disqualified. The contract award is limited to the lowest responsive and responsible bidder, with an aggregate limit of 1,000 voting machines or four parishes. If the Secretary of State cancels a contract for cause, the contractor becomes ineligible to bid in that parish for three years. The contract price is determined per voting machine hauled round trip, with payment made within 30 days of invoice receipt, contingent on no contractor-caused damage.