Hauling of Voting Machines for Evangeline Parish - Advertisement Change of Link to view Drayage Bid Packets

The Louisiana Department of State, under Secretary of State Nancy Landry, has issued Solicitation Number 2026-20 for a drayage contract in Evangeline Parish involving the hauling and transportation of voting machines. The procurement seeks a contractor to transport 117 AVC "Advantage" voting machines serving 55 precincts between warehouses, polling places, and demonstration sites. Sealed bids are due on November 25, 2025, at 10:30 a.m. CST, with a public bid opening scheduled the same day at the Archives Auditorium in Baton Rouge. The contract term will run from January 1, 2026, through December 31, 2026, with potential renewal options for two additional 12-month periods, not exceeding 36 months total. Bidders must submit a five percent bid guaranty and demonstrate comprehensive insurance coverage, including Workers' Compensation, Public Liability, Bodily Injury Liability, Property Damage Liability, and Auto Liability. The successful bidder will be selected within ten days of bid opening, with compensation determined by the lowest responsive and responsible bid submitted on a per-machine round-trip hauling rate.

The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide enclosed trucks or trailers exclusively and maintain voting machines in proper working condition while complying with Louisiana Administrative Code provisions and election laws. A performance bond equal to 1.5 times the contract price is required prior to contract execution. Payment will be processed within 30 days of invoice submission, contingent upon successful service completion and without machine damage. Contractors will be financially responsible for any damages resulting from negligence, and termination for cause will result in a three-year bidding prohibition in the parish. While no specific budget range is detailed, the contract involves hauling 117 voting machines across 55 precincts, suggesting a moderate-scale transportation service contract with potential annual renewal opportunities.