Hauling of Voting Machines for East Carroll Parish - Advertisement Change of Link to view Drayage Bid Packets

The State of Louisiana, Department of State, under Secretary of State Nancy Landry, has issued Solicitation for Bids (Number 2025-18) for drayage services in East Carroll Parish, specifically involving the transportation of voting machines. The procurement seeks a contractor to haul, transport, and deliver 38 AVC "Advantage" voting machines serving 17 precincts across the parish. Key deliverables include obtaining precinct registers and "Vote Here" signs, loading machines in enclosed trucks, delivering machines to polling places between 7:00 a.m. and 8:00 p.m. the day before elections, and returning machines within 48 hours of poll closing. Sealed bids are due on November 25, 2025, at 10:30 a.m. CST, with a public bid opening at the Archives Auditorium in Baton Rouge. The contract term runs from January 1, 2026, through December 31, 2026, with potential renewal options for two additional 12-month periods, not exceeding 36 months total. Evaluation will focus on the lowest responsive and responsible bidder, with the contract award to be made within ten days of bid opening.

The solicitation requires bidders to submit a bid guaranty of five percent of the total bid amount and maintain comprehensive insurance coverage, including workers' compensation, public liability, bodily injury, property damage, and auto liability insurance with specified minimum limits. Contractors must also provide a performance bond or irrevocable letter of credit at 1.5 times the contract price. The contract is contingent upon Louisiana Legislature fund appropriation, and any contractor terminated for cause will be ineligible to bid on future contracts in the parish for three years. The contract price will be expressed as a per-machine round-trip rate, with payment due within 30 days of invoice receipt, subject to deductions for any machine damages. No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the documentation. While a precise award value is not explicitly stated, the scope involves transporting 38 voting machines across 17 precincts, suggesting a moderate-scale contract with potential for renewal.