Hauling of Voting Machines for Concordia Parish - Advertisement Change of Link to view Drayage Bid Packets

The Louisiana Secretary of State's office is soliciting bids for a drayage contract to transport voting machines and election materials in Concordia Parish. The procurement involves hauling approximately 56 AVC "Advantage" voting machines serving 26 precincts, including associated election supplies and precinct registers between storage warehouses and polling places. The contractor must provide round-trip transportation services, delivering machines before elections between 7:00 a.m. and 8:00 p.m. on the day preceding an election and returning machines within 48 hours of poll closing. Sealed bids are due November 25, 2025, at 10:30 a.m. CST, with public bid opening at the State Archives Building in Baton Rouge. The contract term runs from January 1, 2026, through December 31, 2026, with options to renew for two additional 12-month periods, not exceeding 36 months total. Bidders must submit a bid guaranty or bond equal to 5% of their total bid price, calculated by multiplying the bid per machine by the total number of machines.

The solicitation requires contractors to maintain specific insurance coverages, including workers' compensation ($100,000 minimum per person), public liability insurance ($100,000 per person), bodily injury liability insurance ($300,000 per occurrence), property damage liability insurance ($50,000 per occurrence), and auto liability insurance ($500,000 combined single limits). A performance bond equal to 1.5 times the contract price must be provided before contract execution. Contractors are restricted to using only enclosed trucks or enclosed trailers, with tarps on open vehicles explicitly prohibited. The contractor will be responsible for all labor and equipment costs, and any damage caused during transportation will be the financial responsibility of the contractor. Payment will be made within 30 days of invoice receipt, contingent on no contractor-caused damage to voting machines. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, the contract appears open to qualified transportation providers who can meet the stringent insurance and equipment specifications. The potential award value would be based on the per-machine transportation rate multiplied by 56 machines, with the exact budget range dependent on the bidders' proposed pricing.