Hauling and Disposal Services of Scrap Tires

The County of Louisa, Virginia is requesting sealed bids for hauling and disposal services of scrap tires from the Louisa County Landfill under IFB #GS-27-05, with bids due October 27, 2026 at 3:30 p.m. local time.

The contractor must provide all labor, equipment, transportation, materials, and incidentals for scrap tire hauling and disposal. The contractor shall maintain two containers or semi-trailers with a minimum length of 45 feet on-site at the landfill (807 Moorefield Road, Mineral, VA 23117) and retrieve full trailers within five business days of notification. Replacement of empty containers at pickup is required. The County estimates approximately 7,500 tires per year, averaging six to eight tons per load with monthly pickups. Tire ownership transfers to the contractor upon pickup. The contractor must comply with Virginia Solid Waste Management Regulations, EPA requirements, and Virginia Department of Environmental Quality regulations, and must provide completed manifests to the County within 60 days of transport to an authorized recycling facility. Late retrieval penalties of $200 per trailer or $7.00 per tire apply if tires remain on-site beyond specified timeframes.

Bidders must submit pricing as a fixed firm price per pickup on Appendix B, with all associated hauling and disposal fees included in the quoted amount. The contract runs from November 21, 2026 through November 20, 2027, with two optional successive one-year renewal terms upon mutual agreement.

Bidders must provide three client references, proof of required federal, state, and local licenses, and a certificate of insurance naming the County as an additional insured with minimum coverage of $1,000,000 commercial general liability and $1,000,000 comprehensive automobile liability. Award will be made to the lowest responsive and responsible bidder. Bids must be submitted to Sam Massie, Purchasing Coordinator, Louisa County Administration Building, 1 Woolfolk Avenue, Suite 304, Louisa, VA 23093.