Hauling and Disposal Services of Scrap Tires

The County of Louisa, Virginia is requesting sealed bids for hauling and disposal services of scrap tires from the Louisa County Landfill (807 Moorefield Road, Mineral, VA 23117) under IFB GS-27-02, with bids due September 22, 2026 at 3:30 p.m. local time.

The contractor must provide all labor, equipment, transportation, materials, and incidentals for scrap tire hauling and disposal. The scope includes maintaining two containers or semi-trailers on-site (minimum 45 feet in length), picking up tires within five business days of notification that a trailer is full, and replacing an empty container at each pickup. The County anticipates hauling and disposal of approximately 7,500 tires annually, averaging six to eight tons per load with trailer swaps occurring approximately once per month. All disposal methods must comply with Virginia Solid Waste Management Regulations, EPA guidelines, and Virginia Department of Environmental Quality requirements; the contractor bears all liability for improper disposal and must provide a completed manifest from an authorized tire recycling facility within sixty days of transport.

The contract period runs from November 21, 2026 through November 20, 2027, with two optional successive one-year renewal terms available upon mutual agreement. Bid pricing is a fixed firm price per pickup including all hauling and disposal fees, with monthly payment within thirty days of correct invoice. A late payment penalty of $200 applies if tires are not retrieved within five business days of notification; the County may withhold $7.00 per tire if pickup occurs more than forty-eight hours after notification.

Bidders must hold Worker's Compensation (statutory limits), Commercial General Liability ($1 million per occurrence), and Comprehensive Automobile Liability ($1 million per occurrence). Required submittals include a signed title page, completed Standard Terms and Conditions, completed bid price sheet, at least three client references with contact information, copies of all required federal, state, and local licenses, and a certificate of insurance naming the County as an additional insured. Hard-copy sealed bids are addressed to Sam Massie, Purchasing Coordinator, County of Louisa Administration Building, or submitted through the Virginia e-procurement website (eVA).