Hauling and Disposal Services of Scrap Tires

County of Louisa, Virginia is soliciting bids for hauling and disposal services of scrap tires from the Louisa County Landfill under IFB GS-27-01, with bids due September 1, 2026 at 3:30 p.m. local time.

The contractor must provide all labor, equipment, transportation, materials, and incidentals to haul and dispose of scrap tires in compliance with Virginia Solid Waste Management Regulations, EPA requirements, and Virginia Department of Environmental Quality standards. The County anticipates approximately 7,500 tires annually, averaging six to eight tons per load with approximately one trailer swap per month. The contractor assumes all responsibility for proper disposal and recycling; any expenses from improper disposal become the contractor's sole liability, and ownership of tires transfers to the contractor upon pickup. The contractor must provide two containers or semi-trailers with a minimum length of 45 feet on-site at the landfill and must retrieve loaded trailers within five business days of notification, with a $200 deduction for failure to meet that deadline and an additional $7.00-per-tire deduction if pickup occurs more than 48 hours after being called. The contractor must supply a completed manifest showing delivery to an authorized tire recycling facility within 60 days of transporting tires off-site.

The contract runs from November 21, 2026 through November 20, 2027, renewable for two successive one-year terms upon mutual agreement. Bid pricing must be submitted as a fixed firm price per pickup and must include all fees associated with hauling and disposal for the contract term and any renewals. Award will be made to the lowest responsive and responsible bidder. Required submissions include the IFB Title Page, signed Standard Terms and Conditions, completed Bid Price Sheet, at least three client references with contact information, copies of applicable federal, state, or local licenses, and a certificate of insurance endorsing the County as an additional insured. Questions must be submitted by August 18, 2026, with formal clarifications issued August 25, 2026.