HASS IP Based Valcom PA/Intercom System

Hastings Area School System (HASS) in Hastings, Michigan is requesting proposals for installation and implementation of an IP-based Valcom PA/Intercom system to replace the existing legacy Bogen Multicom 2000 system at Hastings High School, with proposals due electronically September 18, 2026 and an in-person walkthrough scheduled for September 8, 2026 at 9:15 a.m.

Vendors must be either Valcom Engineered Specialists (ES) authorized installers or provide adequate Valcom remote technical service support (VETSS) to ensure complete system programming and end-user training. This requirement filters capability at proposal submission.

The scope includes removal of all existing PA system components and installation of new Valcom IP infrastructure with specified hardware: communication software packages (VEIP6K-1), desk-mount interactive consoles (VE8092), LCD display screens, call-in switches, ceiling and surface wall speakers, paging horns, intercom stations, network switches, cabling, and patch panels. The system must integrate with the school's existing VOIP phone systems and fire alarm systems. All products must be from Valcom or Valcom-approved vendors except for hardware specified by HASS. The contractor is responsible for plenum-rated cabling for ceiling installations, staff training, and delivery of complete IP component mapping documentation upon project completion.

Proposals must include detailed system specifications, implementation timelines with key milestones, itemized cost breakdowns for hardware, software, installation, training and support, vendor qualifications and references, warranty terms, and any value-added services. Evaluation criteria are compliance with RFP requirements, technical soundness and compatibility, cost-effectiveness, vendor experience and reputation, and quality of support services. Proposals should be directed to Dale Krueger and Elizabeth Macklin. The RFP was issued August 31, 2026.