Harlingen Lawn Services

The Texas Department of Public Safety is soliciting bids for lawn maintenance services at the Harlingen Area Office located at 1630 North 77 Sunshine Strip in Harlingen, Cameron County. The contract covers comprehensive grounds maintenance for approximately 3.4 acres, with specific requirements including mowing (up to 26 times per year), edging, trimming, debris removal, and periodic weed control. Contractors must provide all necessary labor, equipment, and supplies, and complete a detailed Lawn Care Checklist after each service. Key objectives include maintaining the property to professional standards, with specific service categories weighted as follows: mowing (50% of payment), edging and trimming (25%), and other maintenance tasks (25%). The solicitation requires electronic bid submissions by 5:00 P.M. Central Time on September 23, 2025, with pre-bid site visits scheduled for September 9 and 10, 2025, at 10:00 A.M. Contractors must provide Safety Data Sheets for chemicals used, conduct background checks for workers, and meet with the DPS Contract Monitor within the first 30 days of service. The contract will run for four years, from September 1, 2025, to August 31, 2029, with the anticipated contract award date of September 30, 2025.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises, though the Information and Certifications Form includes provisions related to Historically Underutilized Business (HUB) status. Bidders must complete multiple certification forms, including a Texas Identification Number application, W-9 form, and direct deposit authorization. The contract includes comprehensive compliance requirements, such as E-Verify participation, criminal background investigations, and adherence to state and federal regulations. While no specific budget range is explicitly stated, the solicitation notes that payments will be prorated based on completed services and can be reduced for unsatisfactory performance. The Department of Public Safety reserves the right to reject any or all bids and will evaluate contractors using the Vendor Performance Tracking System. Contractors must demonstrate financial stability, provide past performance information, and understand that contract continuation is subject to the availability of DPS funding sources. Interested vendors must submit electronic responses either via email to DPS_Solicit_Response@dps.texas.gov or through the DPS Online Bid Room platform.