Harlandale ISD UPS Upgrade Services (E-Rate)

Harlandale Independent School District (HISD) is soliciting proposals for the procurement of 100 Uninterruptible Power Supply (UPS) units, specifically seeking Vertiv PSI5 PSI5-1100RT120 models or equivalent products for their technology infrastructure. The procurement is located in Bexar County, Texas, and will be conducted through an electronic submission process via the Bonfire Procurement Portal. Proposals must be submitted by February 19, 2026, at 1:00 PM Central Time, with vendor questions accepted until January 20, 2026, at 10:00 AM Central Time. The district will evaluate proposals using a 100-point scoring system that includes price (30 points), vendor reputation (15 points), service quality (15 points), ability to meet district needs (10 points), past relationship (10 points), historically underutilized business status (10 points), other costs (5 points), and long-term cost considerations (5 points). All proposed UPS units must meet OSHA standards and carry appropriate listings from recognized laboratories such as UL, FMRC, NEMA, or other US testing organizations.

The procurement is subject to E-Rate funding approval and does not include mandatory set-asides or incumbent preferences. Successful proposers must provide comprehensive insurance certificates with minimum coverage of $1,000,000 professional liability per occurrence and $2,000,000 aggregate, along with general and umbrella liability coverage. The contract is a one-time purchase contingent upon board approval and funding availability, with the potential to award to multiple vendors. While no specific budget range is disclosed, the procurement involves 100 UPS units with rack-mountable, external AC 120V specifications, featuring 990 Watt, 1100 VA capacity, 9 Ah battery, 6 output connectors, 2U height, and 3-meter cord. The district is tax-exempt, and all pricing must be submitted freight prepaid, F.O.B. destination, with all delivery and handling charges included in the proposal.