Handheld X-Ray Equipment for MSP CVED

The Michigan State Police Commercial Vehicle Enforcement Division issued a Request for Proposal on May 3, 2023, for the one-time purchase of handheld X-ray backscatter imaging equipment. The procurement specifically solicits two Viken Detection Nighthawk-BTX imaging systems with Broadwing-DTX transmission imaging capabilities, two units of NH Series Build Customization with lead detection capabilities, on-site handheld training for 15 MSP participants at the WB Fowlerville weigh station in Livingston County, domestic economy ground shipping with all costs F.O.B. destination and prepaid, and a one-year extended warranty. Bidders must be the equipment manufacturer or an authorized distributor and are required to submit itemized pricing in a modifiable format covering all deliverables, provide a lead time for delivery, confirm proposal validity for at least 90 calendar days, and pass fingerprint-based background checks for personnel accessing state facilities. Training must be completed within 60 days of equipment receipt. The RFP is brand and model specific with no alternate bids accepted. Critical deadlines include questions due by 9:00 a.m. Eastern on May 8, 2023, answers posted by May 10, 2023, and proposals due by 9:00 a.m. Eastern on May 17, 2023, with an anticipated contract begin date of May 24, 2023. Award will be made to the responsive and responsible bidder offering the lowest overall price as determined by MSP, and the contract is subject to State Administrative Board approval if the total award equals or exceeds $250,000.

This procurement requires contractors to maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, automobile liability insurance of $1,000,000 per accident, and workers' compensation insurance as required by Michigan law. Contractors must also comply with Michigan laws regarding tax payment, nondiscrimination, and unfair labor practices, and must execute a Confidential Treatment Form with their proposal. The Federal Provisions Addendum applies mandatory federal compliance requirements to this contract, including debarment and suspension verification through the System for Award Management, Byrd Anti-Lobbying Certification for contracts exceeding $100,000, domestic preference for U.S.-produced goods, and affirmative steps to utilize small and minority businesses when issuing subcontracts. No specific set-aside designations for disadvantaged enterprises are noted in the available documentation. The RFP does not identify any incumbent vendors or existing infrastructure requiring integration. While no specific budget range is disclosed in the solicitation materials, the contract value will likely exceed $250,000 given the requirement for State Administrative Board approval at that threshold.