Handheld Ticket Writer, Accessories & Related Services

The County of Orange Sheriff-Coroner is soliciting electronic bids under IFB-060-3172603 for handheld ticket writers, accessories, and related services, with bids due November 23, 2026 at 4:00 p.m. Certified Orange County Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) bidders receive a five percent preference deduction during evaluation, increasing to eight percent for dual-certified bidders, with a maximum preference deduction of $100,000. This is an evaluation preference, not a set-aside.

The solicitation covers Samsung Galaxy S20 devices with TSC 3-inch printers, Zebra ZQ320 Plus and ZQ521 printers, software licensing, installation and training, wireless airtime service, maintenance and support, and ticket stock. Deliveries go to North Operations in Santa Ana, Southeast Operations in Lake Forest, and the Stanton Police Department. Unit prices must include all shipping, freight, delivery, and handling, with separate line-item pricing for each item. Pricing is firm for the entire term, with price decreases passing automatically to the County. Bids remain valid 365 days from closing. Award goes to the lowest responsive, responsible bidder meeting all specifications and County requirements.

The model contract specifies a three-year firm fixed-fee term with no automatic renewal unless the Board of Supervisors approves. It also includes a cooperative purchasing provision allowing extension to other municipal, county, public utility, hospital, educational, and nonprofit entities, with a 2 percent administrative rebate on subordinate-contract sales. Payment is net 30 days in arrears, with annual software license fees invoiced in advance. Addendum #1 revision states the County intends to contract with one or more vendors, while the model contract describes a single contractor.

Bidders submit debarment certifications, non-collusion declarations, and Levine Act campaign contribution disclosures. Labor and material payment and faithful performance bond forms are attached. Required insurance includes commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, workers' compensation, and employers liability of $1,000,000 per accident, naming the County as additional insured. The awardee submits insurance certificates, a W-9, a D-U-N-S number, and a UEI number within seven days of notification. All questions must go through the solicitation's Q&A section, as bidders may not contact other County personnel.