Handheld Pavement Marking Retroreflectometer - re-bid

The Michigan Department of Transportation (MDOT) Contract Services Division, Purchasing Unit issued Request for Quote (RFQ) 220000000423 on June 28, 2022, for the procurement of one handheld pavement marking retroreflectometer. The equipment must be either a Zehntner ZRM 6010 or Delta RTL 3500 in the latest model currently in production and will be utilized by MDOT's Transportation Systems Management and Operations Division to measure retroreflectivity of pavement marking materials in compliance with Federal Highway Administration standards. The retroreflectometer must comply with specific technical requirements including measurement capabilities per ASTM standards (E1710, E2177, E2832), GPS coordinate recording functionality, the ability to measure flat and profiled markings up to 15 millimeters, an internal printer and high-resolution camera, data storage and export capabilities in multiple formats (CSV, KML, XML, and Shape-file), two quick-charge battery packs with charger, and a durable carrying case. Evaluation will be conducted on a pass/fail basis, with the contract awarded to the responsive and responsible bidder with the lowest price who meets all evaluation criteria. Critical deadlines include a bidder questions deadline of June 30, 2022, at 12:00 p.m. ET, with answers posted by July 1, 2022, at 5:00 p.m. ET, and a bid response deadline of July 8, 2022, at 3:00 p.m. ET. Pricing must be submitted on Schedule B and include all costs such as delivery, one-time charges, and fees, with delivery required F.O.B. Destination to MDOT Traffic and Safety Division in Lansing, Michigan within 60 calendar days after order receipt. The contractor must provide either a two-year warranty or the manufacturer's warranty, whichever is greater, and assist with removal and replacement of defective parts at no additional cost, with the State conducting visual inspection and acceptance testing within 30 calendar days of receipt and final payment disbursed via Electronic Funds Transfer within 45 days of invoice receipt.

The RFQ documentation does not identify specific set-aside designations or restrictions limiting responses to particular types of organizations, nor does it reference disadvantaged enterprise requirements or incumbent vendors. No existing infrastructure or technology integration requirements are specified. The procurement documents do not disclose a specific budget range or award value; however, vendors are encouraged to offer quick payment terms as part of their pricing submissions. Bidders must submit responses through the SIGMA VSS electronic system or email, completing the Vendor Questions Worksheet and providing exceptions to Standard Contract Terms, with completed Schedules A (Specifications) and B (Pricing) required by the deadline. The State reserves the right to disqualify bids for failure to follow instructions, discontinue the RFQ process at any time, and may consider late bids under specified circumstances.