Hand Sanitizer, Disinfectant Spray and Disposable

Savannah-Chatham County Public School System (SCCPSS) in Georgia is requesting bids on an annual contract for hand sanitizer, disinfectant spray, and disposable face masks under Bid 22-16, with bids due November 2, 2021 and Addendum #1 posted. No product substitutions are permitted for hand sanitizer and disinfectant spray items; ASTM Level 1 3-ply masks are required.

The scope covers seven line items: Purell hand sanitizer (67.6 ounce pump bottles, 12,000 cartons annually); Germ-X moisturizing hand sanitizer (34 ounce with pump, 12,000 cartons annually); Lysol disinfectant spray (19 ounce cans, 4,000 cartons annually); KN-95 disposable masks (5-layer, 3-dimensional, 10,000 packs annually); disposable adult masks (3-ply pleated, 10,000 boxes annually); disposable intermediate masks (3-ply pleated, 10,000 boxes annually); and disposable children's masks (3-ply pleated, 5,000 boxes annually). Delivery is directly to individual SCCPSS sites on a distribution list provided with the purchase order, not to a central location.

The contract term is one year from execution, with the District reserving the right to extend for two additional one-year periods by mutual written agreement. Pricing is firm and fixed with no allowances for price increases or fuel surcharges; all pricing is F.O.B. destination with shipping included in unit pricing and inside delivery required. The contractor must ship all available stock within three working days of receiving a purchase order, with backorders shipped within seven working days. The District does not obligate itself to purchase estimated annual quantities but any discount offered must apply regardless of actual volume. Bids may be submitted for individual items rather than the complete contract, and awards may be made to multiple vendors.

The contractor must maintain commercial general liability insurance of $1 million per occurrence and $2 million aggregate, commercial automobile liability of $1 million, workers' compensation per Georgia statutory limits, and umbrella insurance of $1 million per claim and aggregate. Invoices are submitted to both Accounts Payable and Maintenance and Operation departments with payment due within 40 days of invoice acceptance. Notarized forms are not required with initial bid submissions due to COVID-19, but all forms must be signed; certificates of insurance and current business licenses must be included by the deadline.