Hamel Music Center Sound Studio Equipment(UW-MAD)[20-5023]

The University of Wisconsin-Madison Purchasing Services is soliciting bids for Hamel Music Center Sound Studio Equipment through a Request for Bid (RFB) issued on January 16, 2020. The procurement encompasses an extensive array of audio equipment, including over 200 line items spanning microphones, mixing consoles, cables, rack systems, monitors, software, and audio processing equipment from manufacturers like Neumann, Shure, Yamaha, and AVID. Bidders must demonstrate three years of experience providing audio items and services, and possess authorization as an original manufacturer, authorized distributor, or manufacturer-authorized dealer. Written questions were due by January 23, 2020, with final bids required by 2:00 p.m. CST on January 30, 2020. The University reserves the right to conduct oral presentations, product demonstrations, and site visits during the evaluation process. Award determination will be based on the lowest extended net total price deemed most advantageous to the University, with bid prices remaining firm for sixty days following the bid opening.

The procurement includes preferences for Wisconsin Certified Minority Business Enterprises (MBE), Woman-Owned Businesses (WBE), and Disabled Veteran-Owned Businesses (DVB), which may receive consideration when bids are within five percent of the lowest qualified bid. Bidders must certify non-debarment status and comply with Wisconsin's Israel boycott prohibition. The contract requires a minimum of $1,000,000 in insurance coverage and includes standard terms addressing specifications, quality assurance, payment terms, and intellectual property provisions. While no specific budget range is disclosed, the comprehensive nature of the equipment list suggests a significant procurement investment. Payment terms are set at net 30 days following acceptance of goods that meet all specified requirements, with all delivery charges, freight, insurance, and installation materials to be included in the bid price. Bidders must also submit three client references from comparable institutions and provide pricing in U.S. dollars on an F.O.B. Destination basis.