Gymnasium Floor Maintenance and Repair

The City of Dallas is soliciting bids to establish a sixty-month Indefinite Delivery/Indefinite Quantity service price agreement for gymnasium floor maintenance and repair at multiple recreation centers throughout Dallas, with bids due July 31, 2026, and a pre-bid conference on July 1, 2026, at 10:00 a.m. via Microsoft Teams. A Small Business Enterprise participation goal applies, though the specific percentage is incomplete in the specifications. Local preference allows qualified local firms within 5% of the lowest bid to be considered for award on contracts valued under $500,000.

The scope divides into two service groups: Group 1 (Complete Resurfacing) covering approximately 9,000 square feet per gymnasium, and Group 2 (Annual Maintenance) for screening and refinishing services at similar square footage. All work must comply with EPA VOC emissions standards and MFMA guidelines for maple and bamboo flooring. All-inclusive unit prices must encompass materials, labor, equipment, tools, expertise, and incidental costs with no additional fees permitted. Work must commence within two weeks of receiving an order to proceed.

Bidders must maintain MFMA Mill Accredited Installation Company status with MFMA-accredited installer and repair personnel, demonstrate a minimum of five years of experience in similar gymnasium floor services, and maintain a commercial office with full-time employees. Site visits to facilities listed in Attachment C are mandatory prior to bid submission. A $100.00 bid security is required, submitted electronically.

The agreement includes two one-year renewal options contingent upon mutual agreement. Questions are due July 13, 2026, at 2:00 p.m. Bidders must respond to City communications within four hours for phone and email and within 24 hours for written correspondence. Submit bids through the City's Bonfire solicitation portal. Contact Henrietta Spaulding at 214-671-9643 or Henrietta.spaulding@dallas.gov.