Gym Equipment

The County of Orange, Probation Department is requesting competitive bids for the procurement of comprehensive gym equipment to outfit a new fitness center for county employees. This Invitation for Bids (IFB) solicitation encompasses 32 line items of commercial-grade fitness equipment, including cardiovascular machines (treadmills, ellipticals, stationary bikes, rowing machines), strength training equipment (free weights, resistance machines, benches, racks), and flexibility/functional training items (mats, foam rollers, resistance bands, medicine balls), with quantities ranging from 1 to 15 pairs depending on the item. Bidders must provide professional installation services, on-site staff training, maintenance plans with a 5-year parts availability guarantee, and complete delivery within 90 days of contract award. Evaluation will be based on the lowest responsive, responsible bid, with all pricing submitted as firm, fixed prices with no allowance for price increases during the contract term. The bid submission deadline is April 6, 2026 at 4:00 PM via the County's online eProcurement Portal, with all clarification requests due by March 30, 2026 at 4:00 PM through the Question & Answer section. Bidders must submit individual pricing for each line item, and "all-or-none" bids will not be accepted unless deemed in the County's best interest. Awarded vendors must provide certificates of insurance, current W-9 forms (or 587/590 for out-of-state vendors), valid DUNS and UEI numbers, and sign the County's model contract within seven days of notification.

Vendors certified as Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) are eligible to receive price preferences during evaluation, with a 5% preference for single certification and 8% for dual certification, though awards are ultimately made at the actual bid price of the lowest responsive bidder. The County reserves extensive rights including the ability to reject any or all bids, make multiple awards, defer award for up to 180 days, request product samples for equality determination, and negotiate with the lowest responsive and responsible bidder. All awarded contractors must provide a Performance Bond and a Labor and Material Payment Bond, with the penal sum equaling or exceeding the estimated total contract amount, both of which must be approved by the County's Risk Management and Office of County Counsel prior to contract commencement. No specific budget range or award value is disclosed in the solicitation materials. This is a fully electronic solicitation, and only electronic bids submitted through the County's online eProcurement Portal will be accepted; no alternative submission methods are permitted, with technical support available at procurement-support@opengov.com or https://help.procurement.opengov.com/en/.