Gym Equipment

The County of Orange, Probation Department is issuing an Invitation for Bid (IFB #057-XXXXXX-CM) for comprehensive gym equipment to outfit a new fitness center for county employees. The solicitation was posted on March 16, 2026, with a bid submission deadline of April 6, 2026 at 4:00 p.m. through the County's online eProcurement Portal. The procurement encompasses 32 line items including cardiovascular equipment (treadmills, elliptical machines, stationary bikes, and rowing machines), strength training equipment (free weights, resistance machines, benches, and racks), and flexibility/functional training equipment (stretching mats, foam rollers, resistance bands, and medicine balls). Deliverables include professional installation, on-site training for county staff, user manuals, maintenance guides, and a comprehensive maintenance plan with support hotline and replacement parts availability for a minimum of five years. All equipment must be delivered and properly installed within 90 days of contract award. Bidders must submit pricing on a firm, fixed-price basis for each line item separately, with all price decreases automatically extended to the County and profit remaining firm for the contract's entire term. Award will be made to the lowest responsive, responsible bidder, and bids will remain valid for 365 days following the closing date.

The County offers procurement preferences for certified small businesses and veteran-owned enterprises, specifically providing a five percent (5%) preference deduction for certified Orange County Local Small Businesses (OCLSB) or Disabled Veteran Business Enterprises (DVBE), with an eight percent (8%) preference available for businesses certified as both OCLSB and DVBE, provided certifications are valid at bid submission and award. No incumbent vendors or current contractors are identified in the solicitation documents. Awarded bidders must provide proof of insurance, current W-9 forms, DUNS and UEI numbers, and sign the County's model contract within seven days of notification. The solicitation requires bidders to execute both a Faithful Performance Bond and a Labor and Material Payment Bond, with the latter amount equaling or exceeding the estimated contract value. The County reserves the right to award to multiple bidders, negotiate with the lowest bidder, defer award for up to 180 days, or reject all bids. No specific budget range or award value is disclosed in the solicitation documents.