Gun cleaning supplies & accessories

The City of Philadelphia is conducting a micro purchase solicitation for gun cleaning supplies and accessories through its PHLContracts eProcurement platform, with a posted date of April 28, 2026, and a due date of May 6, 2026. This requirements contract is effective from April 23, 2026, through June 30, 2026, and will be awarded as a whole or by line item—whichever serves the City's best interest—to the lowest responsive and responsible bidder. Prospective sellers must submit quotes for all items specified in the solicitation to be eligible for award consideration and are prohibited from delivering materials or providing services until receiving official notification from the department. All quotes must be submitted electronically through PHLContracts.phila.gov by the specified deadline, with only the last quote submitted by the deadline being evaluated. The evaluation criteria prioritize responsiveness and responsibility, with pricing as the primary award factor. Vendors must provide unit costs for each listed item, maintain current insurance coverage including general liability of $500,000 per occurrence and automobile liability of $300,000 per occurrence, and comply with all applicable laws, nondiscrimination provisions, and City ethics requirements. All products must be delivered FOB Destination Point at quoted prices, and all pricing must be submitted net and exclusive of taxes, as the City of Philadelphia is tax-exempt.

While the solicitation does not impose specific set-aside designations for disadvantaged enterprises, the City has made the LGBTQ Applicant Data Form available for voluntary submission to support its commitment to diversity and inclusion in procurement; this form allows applicants to self-identify as LGBTQ-owned businesses and report any current certifications through organizations such as the National LGBT Chamber of Commerce or the Independence Business Alliance. The Local Business Entity (LBE) Program does not apply to small purchases, though vendors must answer the LBE certification question during submission. No incumbent vendors or current contractors are identified in the solicitation documents. All prospective sellers must execute and submit a signed Consent and Authorization Agreement prior to bid submission to establish eligibility to participate in PHLContracts; failure to submit this agreement may result in the vendor's quote being deemed non-responsive and excluded from consideration. The total contract value cannot exceed $43,000, adjusted annually by the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, to the most recently published CPI-U and rounded to the nearest thousand dollars. Quotes remain valid for 60 days from the submission date or throughout the contract term for requirements contracts.