Guidebooks for Food Safety Kits

The State of Michigan, specifically the Department of Technology, Management & Budget Printing Services, is seeking a vendor to produce 5,000 Food Safety Kit Guidebooks for Ingham County and the City of Lansing. The procurement requires a detailed print production of 26-page guidebooks with specific technical specifications, including landscape orientation, black spiral top binding, and a finished size of 5-1/2" x 8-1/2". The guidebooks must be printed in 4/4 color with bleeds on 100# white gloss paper, and vendors must submit a PDF proof before full production. The procurement is time-sensitive, with the solicitation posted on March 23, 2021, and proposals due by March 26, 2021 - a very compressed timeline. Vendors must be pre-qualified with the State of Michigan's Print & Mail Management division and registered to submit bids, with the pre-qualification process taking approximately one week. The award will be based on best price and value, considering factors beyond the lowest price such as past performance and ability to meet detailed technical requirements. Specific delivery requirements include delivering to the General Services Building in Lansing, with dock hours of 8:00 am to 3:30 pm Monday through Friday.

The solicitation appears to have no specific set-aside designations for disadvantaged businesses or minority-owned enterprises. Vendors must comply with strict packaging and delivery specifications, including pallet requirements of 44-48" length, 36-48" width, 5'6" maximum height, and 4,000 lbs maximum weight. No under-runs will be accepted, and any over-runs will be at the vendor's expense. While a specific budget range is not explicitly stated, the project involves producing 5,000 guidebooks with complex printing specifications. Vendors must be prepared to submit invoices through both the VSS system and directly to Print & Mail Management. Additionally, electronic file submissions must include source software formats with all revisions, fonts, and images, as well as PDF versions. The State of Michigan will retain full ownership of all produced materials, and vendors must demonstrate the capability to meet precise technical and logistical requirements for successful contract execution.