Guardrail and Components - REBID

The Kentucky Transportation Cabinet's Division of Maintenance, on behalf of Elliott County, issued Request for Bid (RFB) 605 2400000278 on November 29, 2023, for a master agreement contract to supply guardrail and components. The solicitation closing date is December 8, 2023, at 1:30 PM Eastern Time, with a tentative award date of December 15, 2023. The procurement encompasses fourteen line items totaling significant quantities of guardrail materials, including 100 guardrail terminal sections, 13,500 linear feet of guardrail "W" beam, 1,000 seven-foot and 5,000 nine-foot steel guardrail posts, curved rail elements ranging from 4,050 to 6,750 linear feet depending on radius specifications, and various galvanized fasteners (bolts, nuts, and washers) in quantities between 5,000 and 20,000 pieces. All materials must comply with the 2012 Kentucky Department of Highways Standard Specifications for Road and Bridge Construction and applicable standard drawings. The initial contract period runs through November 30, 2024, with four optional one-year renewal periods available, and the Commonwealth reserves the right to extend the contract for an additional 90 days. Evaluation is based on a best-value methodology allocating 95 points to price and 5 points to delivery time, with the lowest-priced compliant bid receiving maximum points; vendors must specify delivery timeframes in calendar days after contract award, and a one percent daily penalty applies for late deliveries. Bidders must submit responses electronically through the Kentucky Vendor Self Service website, with written questions due by December 4, 2023, at 4:00 PM and Commonwealth responses issued by December 5, 2023, at 4:00 PM. Pricing must be quoted as F.O.B. Destination Freight Prepaid and Allowed, with vendors assuming all shipping costs to the KYTC Bailey Bridge Yard in Frankfort, Kentucky, and all bids must remain valid for a minimum of 90 calendar days after the bid closing date.

The procurement is subject to Buy America/Build America Act compliance requirements, mandating that all steel, iron, aluminum, and designated construction materials be manufactured in the United States, with minimal exceptions only for materials not permanently incorporated into the project or costing less than 0.1 percent of the total contract amount or $2,500, whichever is greater; vendors must submit certification of compliance prior to receiving notice to proceed. Reciprocal resident bidder preferences and qualified bidder preferences may apply to this solicitation. The solicitation includes prohibitions on certain telecommunications equipment and may be subject to potential federal funding through the Federal Highway Administration Emergency Relief program. No specific incumbent vendors, current contractors, or existing technology infrastructure requiring integration were identified in the procurement documents. The Commonwealth has not published an explicit budget range or award value; however, the scope and quantities of guardrail materials and components suggest a substantial contract value. All vendors must register for a Kentucky Vendor Self Service account prior to submission and are required to follow the six-step submission process outlined in the Commonwealth's bidding guidelines, with technical support available through the Customer Resource Center at Finance.CRCGroup@ky.gov, 502-564-9641, or 877-973-4357.