Guardian Angel Devices - Magnetic Safety Lights

The Commonwealth of Kentucky Transportation Cabinet (KYTC), Division of Purchases, on behalf of the Division of Maintenance, is issuing a Request for Bid (RFB) for a master agreement contract to supply Guardian Angel 300 Elite Model magnetic safety lights and related mounting equipment. The primary procurement includes 300 Guardian Angel Elite Series wearable warning lights with jaw clip magnetic mounts, along with two optional accessory line items: 50 tension clip mounts with N42 Neodymium magnets and 50 magnet hard hat mounts with 3M adhesive. Delivery orders may be placed from all 12 KYTC districts statewide, with deliveries required throughout Kentucky. The contract will be awarded on a best value basis using measurable criteria: price weighted at 95 points and delivery time weighted at 5 points, with the lowest price bidder receiving maximum points and delivery time scored inversely based on calendar days after receipt of a delivery order. Unit prices must be quoted F.O.B. Destination Freight Prepaid and Allowed, with vendors responsible for all shipping costs and freight claims. The bid submission deadline is January 16, 2026, at 1:30 p.m. Eastern Time through the Kentucky Vendor Self Service eProcurement system; a public bid reading is scheduled for 3:00 p.m. Eastern Time on the same date, with an anticipated award date of January 26, 2026. The initial master agreement contract period begins upon award and expires January 31, 2027, with four optional one-year renewal periods available subject to written approval from both the vendor and KYTC Division of Purchases. All bidders must be registered in the Commonwealth eProcurement System prior to submission, with registrations requiring 24-48 hours for completion; the written question deadline was January 6, 2026, with responses posted on January 7, 2026.

Reciprocal preference applies to Kentucky resident bidders as defined in Kentucky Revised Statutes, and qualified bidders receive preference points including Kentucky Correctional Industries (20 percent preference), Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities (15 percent preference). All bidders must submit required affidavits and comply with mandatory representations regarding compliance with Kentucky law, non-discrimination, ethics, and campaign finance regulations. Payment will be made within 30 working days of receipt of goods and invoice in accordance with Kentucky statutes, with a penalty of 1 percent per month applied for payments exceeding 30 working days, and a 1 percent per day deduction applied to invoices for late deliveries beyond the contracted delivery date except for delays caused by factors outside the vendor's control. The solicitation prohibits company terms and conditions that conflict with standard requirements and mandates compliance with Kentucky Revised Statutes regarding corporate taxes, sales and use taxes, income taxes, wages and hours, occupational safety and health, unemployment compensation, and workers' compensation. No specific incumbent vendor or current contractor is identified in the solicitation documents, nor is an award value or budget range provided. Electronic submission is required; emailed and hard copies will not be accepted.