Grout and Backer Rods (Rebid)

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases, issued a Request for Bids for grout and backer rods on a rebid basis for Elliott County. This solicitation seeks 200 bags of non-shrink grout complying with Section 835.22 of the 2012 Standard Specifications for Road and Bridge Construction, supplied in 20 and 50 pound bags, and 3,000 linear feet of 1/2 inch backer rod complying with Section 835.23 of the same specifications, shipped on 200-foot reels. The procurement includes four line items consisting of two for state-funded materials and two identical line items for federally-funded materials. All materials must be delivered F.O.B. to specified KYTC District Traffic Barn locations throughout Kentucky, with vendors required to provide 48 hours advance notice to coordinate delivery. All grout materials must be sourced from the KYTC Division of Materials' approved materials list. Evaluation is based on a best-value approach allocating 95 points to price (lowest bidder receives maximum points) and 5 points to delivery time (best delivery time receives maximum points). Written questions were due by January 16, 2019, with bids closing on February 1, 2019 at 10:00 a.m. Eastern Time and a tentative award date of February 8, 2019. The resulting Master Agreement will have an initial term of one year (February 1, 2019 through January 31, 2020) with optional one-year renewal periods requiring written approval from both the vendor and KYTC Division of Purchases. Pricing must be firm and fixed for the first 12 months with no price increases permitted; only one price increase is allowed thereafter based on industry-wide changes with 30 days' written notice and supporting documentation, while price decreases must be passed through immediately. A one percent per day penalty applies to invoices for late deliveries.

This solicitation is subject to federal FHWA 1273 requirements and Buy American requirements under Section 106.04 of the 2012 Standard Specifications due to potential federal funding, mandating that materials and products used must be manufactured in the United States with appropriate certifications maintained throughout the contract period. Resident bidder preferences and qualified bidder preferences apply, with Kentucky Correctional Industries receiving a 20 percent preference and other qualified nonprofit organizations serving individuals with severe disabilities receiving a 15 percent preference. Foreign entities must provide a Certificate of Authority from the Kentucky Secretary of State to be eligible for consideration. Bidders must submit a signed face of solicitation, completed bid information, required affidavits, and sealed bids to KYTC Division of Purchases, 200 Mero Street, 4th Floor, Frankfort, Kentucky 40622; online bidding is prohibited. The solicitation includes requirements for non-discriminatory practices and compliance with Executive Order 11246. No specific incumbent vendors or budget ranges are identified in the solicitation documents; however, the procurement is characterized as a rebid, indicating a prior solicitation cycle occurred.