Grout and Backer Rod - FHWA Eligible - REBID

The Commonwealth of Kentucky, Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Division of Traffic Operations, is issuing a Request for Bid (RFB) for grout and backer rod materials under a master agreement contract. The procurement seeks 200 bags of 20-pound non-shrink grout, 3,000 linear feet of 1/2-inch backer rod shipped on 200-foot reels, and 200 bags of 50-pound non-shrink grout, all of which must comply with Section 835.19 and 835.20 of the Standard Specifications for Road and Bridge Construction, 2019 Edition, and grout must be on the Division of Materials' approved materials list. Bidders must submit electronic responses through the Kentucky Vendor Self Service portal at https://vss.ky.gov by February 28, 2024, at 1:30 p.m. Eastern Time, with the Commonwealth targeting a contract award by March 8, 2024. The master agreement will have an initial one-year term with four optional one-year renewal periods, subject to written approval from both the vendor and KYTC Division of Purchases. Evaluation criteria allocate 95 points to price (lowest bidder receives maximum score) and 5 points to delivery time (best delivery time receives maximum score). Pricing must be submitted on a unit cost basis with F.O.B. Destination Freight Prepaid and Allowed terms, and price increases are prohibited during the first twelve months, with only one increase permitted during the contract term if supported by industry-wide price justification documentation.

This procurement is funded in part by the Federal Highway Administration Emergency Relief program and is therefore subject to FHWA Form 1273 requirements, Buy America/Build America Act compliance, and prohibitions on telecommunications equipment from specified producers. Bidders must be registered with the Kentucky Secretary of State if required to do business in the Commonwealth and may claim resident bidder preferences or qualified bidder status with appropriate documentation. All bidders are required to submit an Annual Affidavit for Bidders, Offerors, and Contractors under Kentucky Revised Statutes 45A.110 and 45A.115, confirming they have not knowingly violated the Commonwealth's campaign finance laws and that contract award will not violate any such provision; this affidavit must be notarized and executed by an authorized representative. The contract will serve the Division of Traffic Operations and Division of Highways Districts 1-12 throughout Kentucky, with deliveries required to regional District Traffic Barns and a Frankfort Warehouse location, all of which require 24-hour advance notice prior to delivery. No specific budget range or award value is disclosed in the solicitation, as pricing is to be competitively bid on a unit cost basis. For procurement questions, bidders should contact Meredith Plymale, Division of Purchases, at 502-782-4003 or Meredith.plymale@ky.gov.