Grout and Backer Rod - FHWA Eligible - REBID 2

The Commonwealth of Kentucky, Kentucky Transportation Cabinet (KYTC), Division of Purchases, issued a Request for Bid (RFB 605_2400000520) on March 13, 2024, to establish a master agreement contract for grout and backer rod materials to support the Division of Traffic Operations and Highway Districts 1-12 statewide. The procurement encompasses three line items: 200 bags of 20-pound non-shrink grout, 3,000 linear feet of 1/2-inch backer rod shipped on 200-foot reels, and 200 bags of 50-pound non-shrink grout, with all materials required to comply with Section 835.19 and 835.20 of the 2019 Standard Specifications for Road and Bridge Construction and be sourced from the KYTC Division of Materials approved materials list. Materials shall be delivered F.O.B. destination with freight prepaid to specified Kentucky locations, with manufacturers required to provide 48 hours advance notice before delivery and 24 hours advance notice before delivery to district traffic barns where gates remain locked outside business hours. The solicitation closed on March 27, 2024, at 1:30 p.m. Eastern Time, with a tentative award date of April 5, 2024, and all bids were required to be submitted electronically through the Kentucky Vendor Self Service portal at https://vss.ky.gov with no emailed or hand-delivered bids accepted. The initial contract period is one year with four optional one-year renewal periods, and pricing shall be submitted as firm unit costs with prices remaining firm for the first twelve months; only one price increase is permitted thereafter if justified by industry-wide changes and submitted 30 days in advance, with price decreases required immediately when available. Award will be based on best value using a ranking approach with 95 points allocated to the lowest price and 5 points allocated to the best delivery time, and late delivery penalties of one percent per day of the invoice amount will be assessed for deliveries exceeding the contracted due date. Meredith Plymale, KYTC Division of Purchases buyer, at 502-782-4003 or Meredith.plymale@ky.gov, serves as the sole point of contact for all procurement communications.

This procurement includes reciprocal preference for Kentucky resident bidders against nonresident bidders, and qualified bidders including Kentucky Correctional Industries and nonprofit organizations serving individuals with severe disabilities may receive preference equal to 15 to 20 percent of maximum available points. All bidders must comply with Federal Highway Administration (FHWA) Form 1273 contract provisions, including mandatory nondiscrimination and equal employment opportunity standards, Davis-Bacon wage and fringe benefit requirements, nonsegregated facilities requirements, Contract Work Hours and Safety Standards Act overtime provisions for contracts exceeding $100,000, safety and accident prevention standards, debarment and suspension certifications, and lobbying restrictions. Additionally, compliance with Buy America and Build America Act requirements and prohibitions on certain telecommunications equipment from specific producers is required, as federal Highway Administration Emergency Relief program funding may be used to make payments. All bidders must submit an Annual Affidavit for Bidders, Offerors, and Contractors notarized and executed in accordance with Kentucky Revised Statutes 45A.110 and 45A.115, attesting under penalty of perjury that the contractor has not knowingly violated Kentucky campaign finance laws and that awarding the contract will not violate any provision of those laws. This solicitation is a rebid of RFB 2400000338 and RFB 2400000399, indicating prior unsuccessful procurement attempts; no specific award value or budget range is disclosed in the available procurement documents, though the procurement structure suggests it is designed to support ongoing operational needs across the statewide transportation infrastructure.