Grounds Maintenance for Greenville County

Greenville County is seeking sealed proposals for comprehensive grounds maintenance services for eight county-owned and leased facilities, including the Sheriff's Office, Sheriff Sub-Station, various magistrate courts, EMS facility, Southern Area Command, and Vehicle Service Center. The Request for Proposal (RFP) #23125 requires a contractor to provide biweekly lawn care services, with approximately 26 cuts per year over a 12-month contract period. Proposals were due on May 19, 2023, at 3:00 pm through the county's online procurement portal, with a tentative award date of June 2, 2023, and contract commencement on July 1, 2023. The scope of work mandates detailed maintenance including debris removal, edging, weed control, tree and shrub maintenance, and ensuring a consistently neat and healthy landscape appearance. Evaluation criteria will assess vendor responsiveness, company experience, equipment inventory, references, and costs, with each category weighted equally at 20% of the total score. Insurance requirements include $1,000,000 comprehensive general liability coverage, $1,000,000 automobile liability, and statutory worker's compensation.

The county encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with vendors required to comply with the South Carolina Illegal Immigration Reform Act. The contract includes provisions for four optional annual renewals, providing potential long-term engagement for the successful bidder. While specific budget ranges were not explicitly detailed, the comprehensive RFP suggests a structured approach to pricing that requires bidders to submit monthly and yearly costs for each location. Vendors must complete a Substitute W-9 form, providing critical tax and business information to establish their eligibility for county contracts. The procurement process emphasizes compliance with state and local regulations, and the sample services agreement indicates potential for a comprehensive, multi-year relationship contingent on satisfactory performance and mutual agreement.