Grounds Maintenance and Snow Removal Services

The Bloomfield Township Public Library is seeking a comprehensive grounds maintenance and snow removal services contractor through a competitive bid process. The procurement is a three-year contract beginning April 1, 2025, through March 31, 2027, with potential renewal options for two additional years. Services include detailed landscape maintenance such as lawn mowing, fertilization, trimming, edging, weeding, mulching of tree beds, spring and fall leaf clean-up, snow removal, and de-icing. A mandatory pre-bid walk-through is scheduled for December 3, 2024, at 10:00 a.m., with bid proposals due by 3:00 p.m. on December 20, 2024. Bidders must submit four copies of their proposal, which must include comprehensive company information, references, experience documentation, detailed work descriptions, and a complete budget breakdown with separate costs for grounds maintenance and snow removal services. The library will evaluate proposals based on completeness, information provided, and overall compliance with RFP requirements, with proposals required to remain valid for 120 days. The contract award is expected at the February 18, 2025 Library Board meeting.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide proof of bonding and insurance as part of their proposal submission. While no incumbent vendor is mentioned, the library reserves the right to accept or reject any bid submitted. The RFP allows for both electronic and hardcopy bid submissions, providing flexibility for potential contractors. Although a specific budget range is not disclosed, contractors should be prepared to provide comprehensive pricing for the full scope of grounds maintenance and snow removal services across the library's landscaped areas. Interested vendors must demonstrate capability to work around the library's operational hours and maintain high standards of site cleanliness and maintenance. The multi-year contract structure suggests the library is seeking a reliable, long-term service provider capable of consistently meeting their grounds maintenance and snow removal requirements.