Grounds Maintenance

Gilmer County Schools in Georgia is requesting bids on grounds maintenance services for all school district properties under an ITB with bids due February 9, 2023 at 1:00 p.m., with a mandatory pre-bid conference and site tour on January 23, 2023 at 10:00 a.m. at 228 Clear Creek Drive, Ellijay, Georgia.

The scope encompasses turf maintenance (weekly mowing April 1–October 31, as-needed November 1–March 31 at eleven locations), tree and shrub pruning with debris removal, bed and tree well maintenance including weed control, edging, fertilization, and twice-annual mulch installation, leaf removal October–December, and general grounds maintenance including blowing, trash removal, and fire ant control. Service frequency varies by facility from weekly to bi-weekly schedules. The contractor must submit pricing on both monthly and annual bases with unit or hourly rates for additional services; all prices must be FOB destination and include freight. Services commence April 1, 2023.

Bidders must hold a current Georgia Business License, complete the Georgia Security and Immigration Compliance Act document, and furnish performance and payment bonds equal to 100 percent of the contract amount. Required insurance includes commercial general liability ($1 million per person/$2 million aggregate), comprehensive automobile liability ($1 million), workers' compensation ($500,000), and umbrella coverage ($10 million per occurrence). The district is exempt from federal excise tax and Georgia sales and use tax.

Bid responses must remain valid for 90 days from opening. Selection criteria are timely submission, requirement compliance, service quality standards, and cost. The Board of Education will announce the award at its public meeting on February 16, 2023 at 6:00 p.m. Payment terms are Net 30 days from delivery or invoice receipt, whichever is later. The district reserves the right to request a service credit after an initial 90-day performance evaluation period if work is deemed unnecessary. No partial bids are accepted.