Grounds Keeping Services ICA

The Industrial Commission of Arizona (ICA), through the Arizona Department of Administration State Procurement Office, is seeking qualified contractors to provide comprehensive grounds keeping and landscaping services for its Phoenix office located at 800 W. Washington Street. The solicitation requires a contractor to provide one full-time employee working six hours per day, Monday through Friday between 6:00 AM and 5:00 PM, with a minimum of three years' grounds keeping experience and irrigation system knowledge. Services include lawn care, landscaping, weed control, irrigation system maintenance, trimming, debris removal, parking lot and sidewalk maintenance, and storm damage cleanup. The procurement process involves electronic proposal submissions through the Arizona Procurement Portal (APP), with proposals due by December 29, 2025, at 3:00 PM, and a pre-offer conference scheduled for December 10, 2025, from 2:00 PM to 4:00 PM. Proposals will be evaluated based on three criteria in order of importance: Experience and Capacity, Method of Approach, and Cost. The contract will initially run for twelve months with potential state-discretionary extensions up to a maximum aggregate term of five years.

There are no specific set-aside designations or restrictions mentioned for disadvantaged enterprises in the solicitation documents. The contractor must maintain comprehensive insurance coverage, including $2,000,000 general aggregate liability, $1,000,000 business automobile liability, and statutory workers' compensation. Contractors are responsible for all damages to plant material, irrigation systems, and property, and must comply with Arizona Division of Occupational Safety and Health (ADOSH) standards and the ICA's Voluntary Protection Program requirements. While no specific budget range is explicitly stated, the solicitation requires firms to submit firm, fixed monthly rates covering all costs including labor, supplies, equipment, and ancillary services. The state reserves the right to make multiple awards, terminate the contract for convenience without penalty, or cancel orders within reasonable periods. Proposals must include quality control programs, safety training documentation, OSHA compliance information, and emergency response procedures. Payment will be made within thirty days of invoice receipt following acceptance of services.