Grounds Keeping

Virginia Department of Transportation (VDOT) is soliciting bids for groundskeeping services at the VDOT Ashland Residency located at 523 N. Washington Highway, Ashland, Virginia under IFB #161248, with bids due October 30, 2026 at 9:00 a.m. EDT via the eVA electronic bidding system. The solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated accordingly, with award to be made to the lowest responsive and responsible bidder meeting the set-aside criteria if applicable, provided the bid price is fair and reasonable.

The scope includes lawn mowing, trimming, edging, and litter removal on an as-needed basis to maintain designated areas in neatly manicured condition. The contractor must perform mowing services within 72 hours of notification from the VDOT Contract Administrator, with an estimated service frequency of every other week. Grass shall be mowed to a height between one and one-half inches to three inches with uniform appearance, no skips, scalping, or uncut areas. Trimming must be completed to leave all sidewalks, steps, and walkways free of blown grass. The contractor has access to the facility Monday through Friday from 8:00 a.m. to 3:30 p.m. EDT, with each assignment to be completed by 3:30 p.m. on the day work is started.

The contract term is one year from the date of award, with opportunity for four successive one-year renewal periods. Bid pricing shall be submitted as a firm unit price per mowing through eVA; faxed, emailed, mailed, or hand-delivered bids are not accepted. The contractor must maintain Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 in the aggregate, with the Commonwealth added as an additional insured, and workers' compensation insurance in accordance with Virginia Code. Personnel must wear long pants, shirts with sleeves, and ANSI-standard safety shoes, and comply with OSHA/VOSHA personal protective equipment requirements. The contractor must comply with Virginia Code Red Ozone Alert provisions by suspending equipment use on predicted code red ozone days from May through September and complete VDOT environmental training within 30 days of award. Payment is made within 30 days after receipt of valid invoice and verification of work completion. An optional pre-bid conference is scheduled for October 19, 2026 at 10:00 a.m. EDT via Microsoft Teams. Virtual public bid opening occurs at 10:00 a.m. EDT on October 30, 2026.