Groundcover & Mulch

The City of Pasadena is seeking competitive bids for a groundcover and mulch procurement through an Informal Selection solicitation (Project ID: 2024-Informal-0298) for its Parks, Recreation and Community Services Department. The contract will cover the purchase of various landscaping materials including Fine Cover Mulch, Red Dyed Wood Chips, Seed Cover, Decomposed Granite, Planter Mix, and Crushed Gravel, with estimated quantities ranging from 20 to 500 cubic yards per item. The procurement is specifically for the Los Angeles County jurisdiction, with a contract period from July 1, 2024, to June 30, 2025. Bidders must provide unit pricing for all line items and comply with detailed specifications regarding mulch composition, color, and particle size. Bid submissions are due on June 3, 2024, at 3:00 pm, with a question submission deadline of May 30, 2024. Evaluation criteria will focus on the lowest responsive and responsible bidder, with deliveries required within 4 business days of order placement and a minimum delivery requirement of 80 cubic yards per order.

The solicitation emphasizes local preferences and promotes the economic health of Pasadena residents. While no specific set-aside designations are explicitly mentioned, the procurement includes provisions for equal employment opportunity and requires completion of optional workforce questionnaires (AA-1, AA-2, AA-3) for projects valued at $25,000 or more. Vendors must provide a Unique Entity Identifier (UEI) from SAM.gov and complete a Relevant Experience Form documenting five previous similar projects. The contract will be funded directly by the City of Pasadena and is subject to municipal code requirements, including the Pasadena Living Wage Ordinance for contracts exceeding $25,000. While a specific budget range is not provided, vendors must submit comprehensive pricing that includes all applicable taxes, with the award based on the Grand Total Price. Bidders must also complete a technical questionnaire and comply with various administrative requirements, including lobbying activity disclosures and non-discrimination certifications.