Ground penetrating radar (GPR) system, purchase and delive

Palm Beach County Board of County Commissioners issued Request for Quotation (RFQ) #061217-414/ZG for the purchase and delivery of one complete Ground Penetrating Radar (GPR) System for the Palm Beach County Water Utilities Department. The specific system requested is a Sensors and Software, Inc. Model #LMX200, Part #100-10-0147, or an equal alternative meeting or exceeding specified salient characteristics. The GPR system must include six integrated components: a DVL 500 carrying case, port cover, LMX TopCon GPS with post and cable, LMX Enhanced Upgrade, large wheels, and LMX200 Utility Suite Software with EKKO Project Version 5. All components must be new, of current manufacture, compatible with one another, and delivered in ready-for-operations condition. Quotations were due by 4:00 p.m. Palm Beach County local time on July 20, 2017, with faxed or emailed submissions accepted. Award was to be made on an all-or-none basis to the lowest responsive and responsible bidder, with pricing submitted as a single, fixed unit price for the complete system remaining firm for ninety days from the opening date. The successful vendor must warrant all equipment against defects in materials and workmanship for one year from delivery and acceptance, and must specify the delivery timeline in their response.

Small Business Enterprise (SBEs) certified within the state of Florida were eligible for preference consideration, with certified SBEs within ten percent of the lowest responsive bid eligible for award consideration. Local preference provisions offered a five percent reduction for quoters maintaining a permanent place of business in Palm Beach County or in the Glades area. All vendors were required to comply with Palm Beach County's non-discrimination policy, submit a Drug-Free Workplace Certification, and satisfy criminal history records check requirements under Palm Beach County Code Sections 2-371 through 2-377. Payment terms required exact matching of the vendor's legal name, address, and TIN/FEIN number across the quotation, invoice, and the County's Vendor Self Service system, with invoices submitted to the Palm Beach County Finance Department including the purchase order number. The County is exempt from federal and state taxes. FOB point was designated as destination, requiring the bidder to assume all transportation charges, responsibility, liability, and risk in transit. No specific budget range or estimated award value was disclosed in the solicitation documents.