Greens Cover for Barren River SRP & Kentucky Dam Village SRP

The Commonwealth of Kentucky's Department of Parks is seeking bids for golf course green covers for two state resort parks: Barren River State Resort Park (SRP) in Lucas and Kentucky Dam Village SRP in Gilbertsville. The procurement is a Request for Bid (RFB 758 2500000615-1) soliciting vendors to provide complete sets of green covers, with Barren River requiring 40 covers for 20 greens and Kentucky Dam Village requiring 42 covers for 21 greens. Each cover must be black, composed of at least 92% polypropylene with UV protectant, and include matching storage bags and stakes. Vendors must demonstrate experience by having provided a minimum of 18 greens covers to at least three golf courses within the past three years. The bid will be evaluated using a Best Value - Ranking Approach, with 90 points allocated to pricing, 10 points to delivery, and pass/fail assessments for experience and warranty. Written vendor questions are due by April 18, 2025, with the bid closing on April 25, 2025, at 1:30 PM ET. The contract requires a mandatory ten-year warranty, and pricing must remain valid for 60 calendar days after the bid due date.

The solicitation includes specific provisions for resident bidder status and qualified bidder qualifications, with preferences given to Kentucky-based businesses that have filed state corporate income taxes, maintained workers' compensation policies, and made unemployment insurance fund payments. Nonprofit organizations serving individuals with severe disabilities may also qualify under special provisions, requiring them to employ individuals with severe disabilities for at least 75% of direct labor hours. Vendors must electronically submit bids through the Commonwealth's eProcurement system and comply with state regulations including tax registration and equal employment opportunity requirements. While no specific budget range is explicitly stated, the total coverage area spans approximately 270,000 square feet for Barren River and 284,000 square feet for Kentucky Dam Village. Final delivery is required within 120 days of contract award, with billing processed through the Parks - Purchasing Division in Frankfort, Kentucky. Vendors must submit comprehensive product specification sheets and are subject to potential disqualification if they cannot provide requested documentation supporting their bid claims.