Grease Trap Services - Caswell Correctional Institution

The North Carolina Department of Adult Corrections is requesting bids for grease trap pumping and cleaning services at Caswell Correctional Center, with bids due July 16, 2026 at 2:00 PM ET under IFB #52-IFB-2279285276-JJC.

The scope requires professional pumping and cleaning of one 1,000-gallon grease trap weekly (52 times per year) during the contract term. The vendor must hold a current Septage Management Firm Permit and comply with all local, state, and federal regulations. Routine services must be performed during normal business hours (7:30 AM to 3:00 PM ET, Monday through Friday, excluding State holidays); non-scheduled emergency services require response within 24 hours. All work must be witnessed and documented by facility staff, with completed service tickets and disposal manifests provided following each pumping. The vendor must comply with Prison Rape Elimination Act standards and maintain a zero-tolerance policy for sexually abusive behavior.

The initial contract term is one year from the effective date of execution, with the State holding the option to renew for up to two additional one-year terms upon 30 days' written notice. Pricing shall be submitted on a per-month basis and must include all labor, materials, equipment, transportation, and disposal costs.

The vendor must be registered with the North Carolina Secretary of State, maintain financial stability as certified through the supplied financial certification attachment, and provide three customer references for similar services. Supplemental submissions include HUB participation information and alcohol/drug-free workplace policy acknowledgment.

A non-mandatory site visit is scheduled for July 7, 2026 at 10:00 AM ET. Written questions are due July 9, 2026 at 4:00 PM ET. Bids are submitted through the Ariba Sourcing Tool with public bid opening on July 16, 2026.