Grease Trap Pumping Service for Columbus Correctional

The North Carolina Department of Adult Correction is seeking qualified vendors to provide monthly professional grease trap pumping and cleaning services for Columbus Correctional Institution, located in Whiteville, NC. The Invitation for Bid (IFB) No. 52-IFB-1571628815-JJC specifically requires monthly service for one 5,000-gallon grease trap and one 1,000-gallon lift station, with services to be performed 12 times per year. Prospective vendors must possess a current Septage Management Firm permit and demonstrate compliance with state regulations. The bid was issued on June 2, 2025, with a bid opening date of June 19, 2025, at 2:00 PM ET, and includes a non-mandatory site visit scheduled for June 10, 2025, at 10:00 AM. Evaluation criteria will focus on the lowest price meeting specifications, with additional consideration given to past performance, customer references, and financial documents. The initial contract term will be one year, with potential renewals for up to two additional one-year terms, commencing either on the final contract execution date or July 1, 2025, whichever is later.

The procurement encourages participation from Historically Underutilized Businesses (HUB) and requires vendors to complete several attachments, including pricing forms, HUB participation information, customer references, and worker location certifications. Vendors must perform services during normal business hours and adhere to the Department of Adult Correction's alcohol/drug-free workplace policy. While no specific budget range is explicitly stated, the solicitation indicates a standard annual service contract for facility maintenance. The contract will require detailed invoicing and compliance with state regulatory standards. Bidders must submit comprehensive documentation demonstrating financial stability, technical capability, and adherence to local and state procurement guidelines. The geographical scope encompasses multiple jurisdictions, including Clay County and Yanceyville Town, though the primary service location is the Columbus Correctional Institution in Whiteville, North Carolina.