Grease Trap Cleaning & Service - TRCI

The Oregon Department of Corrections is requesting bids for grease trap cleaning and service at Two Rivers Correctional Institution in Umatilla, Oregon under ITB S-29100-00017033, with bids due June 16, 2026 at 9:00 a.m. Pacific Time. The deadline for clarifications and modifications is June 2, 2026 at 9:00 a.m. Pacific Time. Award will be made to the responsible bidder submitting the lowest responsive bid meeting all specifications.

The scope encompasses grease trap cleaning and maintenance services at the facility. Detailed specifications are contained in the attached document S-29100-00017033 RE-BID TRCI Septic PA. DOJ REVIEW HFL FINAL 11-06.docx and must be downloaded for full requirements. Bidders must provide three references with contracts equivalent in type, volume, and value to those contemplated in the ITB.

Historical annual spending for this service is estimated at $50,000, with anticipated annual spending of $70,000. The initial contract term is two years from the effective date, with ODOC retaining sole discretion to extend for additional two-year terms, not to exceed ten years total unless emergency circumstances warrant extended terms. The contractor must maintain commercial general liability insurance of not less than $2,000,000 per occurrence and automobile liability insurance of $2,000,000 per accident, with the Department of Corrections listed as an additional insured. Proof of workers' compensation insurance is required, and contractors must comply with all applicable federal and state laws, including tax law compliance in Oregon and any applicable political subdivisions.

All goods shall be delivered F.O.B. destination to TRCI with no deliveries permitted on weekends or state holidays. Pricing must be firm throughout the contract term, though limited price increases are permitted if documented production cost increases exceed one percent annually and are approved by ODOC. Price decreases must be passed immediately to the state. All bids must be submitted electronically through the OregonBuys system.