Grease Trap Cleaning for the Brenham State Supported Living Center.

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division is requesting bids for monthly and quarterly grease trap cleaning services at the Brenham State Supported Living Center (4001 S. Highway 36, Brenham, TX 77833) under IFB HHS0017621, with responses due September 17, 2026 at 10:30 a.m. Central Time and questions due September 10, 2026 at 10:30 a.m. Central Time.

The scope includes complete evacuation of interceptors, scraping and washing of interior surfaces, line clearing, spill prevention, and proper reassembly with regulatory compliance for waste disposal. Monthly maintenance covers Buildings 504, 505, and 506 (30 gallons each) in October, November, January, February, April, May, July, and August; quarterly service covers Buildings 503, 507, 509, 523, and 538 with capacities ranging from 30 to 1,000 gallons. Services must be performed Monday through Friday, 8 a.m. to 5 p.m. Central Time, with a four-hour response requirement for service calls and 24-hour emergency contact availability.

Bidders must submit firm, fixed prices on Exhibit C covering all labor, equipment, materials, supplies, and related expenses, with per-unit pricing for traps ranging 1–30 gallons, 1–250 gallons, 1–500 gallons, and 1–1,000 gallons, plus a minimum charge per trip. Pricing is subject to potential adjustment based on the Consumer Price Index or federal minimum wage increases at HHSC's sole discretion.

Bidders must demonstrate a minimum of three years' relevant experience, provide three verifiable references for similar services within the last three years, and submit personnel with at least two years' relevant experience and background clearance (Texas DPS criminal and sex offender records). Required insurance includes Workers' Compensation ($1 million employer's liability per accident), Commercial General Liability ($1 million per occurrence / $2 million aggregate), Commercial Automobile Liability ($1 million), Professional Liability ($1 million), and Umbrella Liability ($1 million).

The initial contract term runs from award through August 31, 2027, with two renewal options (September 1, 2027–August 31, 2028 and September 1, 2028–August 31, 2029) and potential extension up to one additional year at HHSC's sole discretion. All submissions must include Exhibit A (HHS Solicitation Affirmations), Exhibit C (Pricing Sheet), and Exhibit D (Bidder Reference and Contractor Qualifications Form). Addendum Acknowledgement Forms are required only if addenda have been issued. All bids must be submitted in US Dollars. Contact Leticia C. Cortes at 512-406-2609 for inquiries.