Grease and Lint Trap Pump Out and Cleaning Services

Travis County is soliciting competitive bids through an Invitation for Bid (IFB) for Grease and Lint Trap Pump Out and Cleaning Services across multiple county facilities including the Travis County Jail, Correctional Complex, Juvenile Justice Center, SMART Units, Community Centers, Expo Center, and administrative buildings. The procurement seeks a contractor with a minimum of five years of experience in comprehensive grease and lint trap maintenance services. Service requirements include pumping out and cleaning grease traps ranging from 50 to 8,000 gallons, with service frequencies varying from quarterly to yearly depending on the specific location. The contract will have an initial one-year term with options to extend for up to four additional one-year periods and three additional one-month periods, creating a potential total contract duration of 63 months. Evaluation will be conducted on a lowest bid basis, with contractors required to submit comprehensive documentation including a HUB Declaration, References, Debarment Certification, and W-9 form. The bid is due by May 2, 2025, and the solicitation was originally posted on April 14, 2025. The contract is structured as a firm fixed-price, estimated quantity contract with unit prices that encompass all labor, materials, travel, and equipment costs.

The procurement is designated as a race-neutral project with no specific Historically Underutilized Business (HUB) subcontracting goals, meaning all qualified vendors can compete without specific set-aside provisions. Bidders must provide comprehensive insurance coverage, including workers' compensation, commercial general liability, and professional liability insurance. The county retains the right to award the contract in whole or in part and can terminate the contract for convenience with 30 days' notice. While a specific total contract value is not explicitly stated, the unit-price structure suggests flexibility in potential contract spending. The solicitation does not indicate any incumbent vendors or specify existing technological infrastructure requirements. Contractors will need to demonstrate capability to service multiple diverse county facilities with varying grease trap sizes and maintenance frequencies. The competitive bidding process allows Travis County to select a vendor that can most cost-effectively meet their grease and lint trap maintenance needs across their diverse facility portfolio.