Grave Relocation Wolfe County

The Kentucky Transportation Cabinet (KYTC) Division of Purchases is soliciting bids for a grave relocation project in Wolfe County, specifically involving the disinterment and reinterment of approximately 10 graves from Kash Family Cemetery to Hazel Green Cemetery. The project is part of the Mountain Parkway (KY 9009) highway improvement initiative and requires a licensed funeral director to perform comprehensive relocation services. These services include constructing cemetery access, trenching and searching the site, disinterring remains, providing reinterment containers with rustproof identification tags, transporting remains approximately 18 miles, and supplying replacement monuments and markers. Bidders must submit pricing through the Kentucky eProcurement system, with the original bid closing date extended to October 14, 2021, at 1:30 PM Eastern Time and a tentative award date of October 18, 2021. The project will be awarded on a best value basis using price as the sole evaluation criterion, with the lowest responsive and responsible bidder receiving the contract. All work must be completed within 30 days of receiving notification to commence, weather permitting, with a one percent daily penalty for each day beyond the 30-day completion deadline.

The procurement is restricted to registered funeral directors licensed under Kentucky law (KRS Chapter 316) and requires a performance and payment bond equal to 100 percent of the contract price (or $20,000 minimum). Contractors must maintain general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with insurance certificates due within 10 days of award notice. The project is funded through the Federal Highway Administration (FHWA) program, which triggers compliance with Davis-Bacon Act wage rates and "Buy America" provisions for steel and iron materials. Reciprocal resident bidder preferences apply, with additional preferences for qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofits serving individuals with severe disabilities. While no specific incumbent vendor is mentioned, the project includes provisions for potential integration with existing cemetery infrastructure, including resetting two existing monuments and providing replacement markers. Payment will be structured with 90 percent disbursed upon work completion and 10 percent held pending final approval by the Grave Relocation Agent, with up to 180 days allowed for that determination.