Grave Relocation Perry Co

The Commonwealth of Kentucky Transportation Cabinet's Division of Purchases, on behalf of the Division of Right of Way and Utilities, issued a Request for Bid (RFB) for grave relocation services in Perry County necessitated by highway safety improvements on Kentucky Highway 80 between Leslie County and Kentucky 451 (State Project No. 12F0-FD52-097-9441701R). The procurement seeks a licensed funeral director to perform comprehensive grave relocation services including constructing cemetery access from KY 451, trenching and searching for additional graves at McIntosh Cemetery, disinterring an estimated two individuals, providing reinterment containers for both intact and decomposed remains, transporting remains approximately 12 miles to Rest Haven Cemetery in Jeff, Kentucky, and replacing or resetting monuments at both the original and reinterment sites. The successful bidder must be a funeral director duly licensed under Kentucky Revised Statutes Chapter 316 and must submit nine separate line-item bids covering access construction, site preparation, disinterment labor, reinterment containers, monument replacement and resetting, and related materials. Award will be based on lowest responsive bid price (100 points), with all work required to be completed within thirty days of receiving notification to commence work, weather permitting. The bid closing date was March 15, 2022, at 1:30 p.m. Eastern Time, with a tentative award date of March 16, 2022, and written questions were required to be submitted by March 1, 2022, at 4:00 p.m. Eastern Time. The successful contractor must obtain a performance and payment bond equal to one hundred percent of the contract price (or $20,000 minimum if the contract is $20,000 or less) and maintain contractor's general liability insurance of $1,000,000 per occurrence plus Kentucky workers' compensation insurance.

No specific set-aside designations for disadvantaged enterprises, women-owned businesses, or other protected classifications are identified in the procurement documents; however, reciprocal resident bidder preferences apply under Kentucky Revised Statutes 45A.494, and qualified bidder preferences are available under 200 KAR 5:410. The project is funded through Federal Highway Administration resources, requiring compliance with Davis-Bacon Act prevailing wage determinations, Buy America provisions for steel and iron materials, and related federal regulations including nondiscrimination requirements and Contract Work Hours and Safety Standards Act provisions. No incumbent vendors or current contractors are identified in the solicitation materials. Payment terms include ninety percent of the contract price upon work completion, with the final ten percent withheld pending the Grave Relocation Agent's determination that all work satisfactorily meets contract specifications, with final payment to be released within 180 days. Specific award value or budget range is not disclosed in the publicly available procurement documents; however, vendors were required to bid all nine line items on the provided bid sheet through the Kentucky eProcurement system to be considered for award, with inscription details for monuments to be provided to the successful bidder following contract award.