Grave Relocation Gallatin Co

The Commonwealth of Kentucky Transportation Cabinet (KYTC), Division of Purchases, on behalf of the Division of Right of Way and Utilities, is soliciting sealed bids from licensed funeral directors for grave relocation services in Gallatin County. The procurement involves the relocation of human remains and associated monuments from the abandoned Teen Krutz Cemetery to Warsaw Cemetery to accommodate a highway widening project on US Route 42 (Project No. FD04 CO39 6740301R, Item No. 06-202.00). The scope of work includes clearing and searching an 80-foot by 80-foot area at the disinterment site, opening and closing graves at both locations, providing a minimum 12-gauge steel transport container (12 inches deep by 18 inches wide by 36 inches long), transporting remains and monuments, and installing a state-specified concrete monument at the reinterment cemetery with engraved lettering containing the deceased's name and dates or grave number. The successful bidder must be a duly licensed funeral director under Kentucky Revised Statutes Chapter 316 and must complete all work within 30 days of receiving the work order, with graves removed and reinterred within 10 days of work order receipt. Written questions were due by November 8, 2018 at 3:30 PM, sealed bids were due on November 27, 2018 at 10:00 AM, and the tentative award date was November 20, 2018. Evaluation will be conducted on a best value basis with price as the sole measurable criterion (100 points), and all bids must remain valid for 90 days after the bid closing date. Liquidated damages of $100 per calendar day apply for failure to meet the completion deadline.

The solicitation includes preference provisions for Kentucky resident bidders under KRS 45A.490-494, as well as qualified designations for Kentucky Correctional Industries and nonprofits serving individuals with disabilities. All bidders must submit required affidavits addressing campaign finance compliance, tax obligations, illegal immigrant employment prohibition, and subcontractor information, along with proof of licensure under Kentucky law. The successful bidder must provide a performance and payment bond equal to 100 percent of the contract price (or a minimum flat $20,000 bond if the contract amount is $20,000 or less), general liability insurance with limits of $1,000,000 per occurrence, and Kentucky workers' compensation insurance, with an ACORD Certificate of Insurance naming the Kentucky Transportation Cabinet Division of Purchases as the certificate holder and additional insured within 10 days of notice of award. Payment terms provide 90 percent of the contract amount upon work completion and the final 10 percent upon the Grave Relocation Agent's determination of satisfactory completion within 180 days. No specific budget range or award value is disclosed in the solicitation documents; however, the contract structure is a one-time, lump-sum award based on competitive bidding among qualified funeral directors.