Grassman Pond Erosion Repair

The City of Madison Engineering Department issued Request for Bids (RFB 8862-0-2019-BG) for Grassman Pond Erosion Repair, located at 6027 Old Middleton Road on Madison's west side. The project involves comprehensive erosion control and site restoration, specifically repairing eroded banks through regrading and stabilization. Key deliverables include removing approximately 20 trees (5" to 20" diameter), clearing accumulated debris at four pipe inlets, installing 70 tons of glacial field stone riprap, reattaching two apron end walls, and site restoration over 1,530 square yards. The RFB was issued on November 26, 2019, with questions due by December 3, 2019, answers posted December 5, 2019, and bids due by December 10, 2019 at 2:00 PM CST. Work is scheduled to commence December 13, 2019 and be completed by January 3, 2020. Bidders must submit comprehensive proposals including Forms A through E, with electronic submissions under 20MB accepted via email. The City reserves the right to accept or reject any bids and will award to the lowest responsible bidder meeting project specifications.

Contractors must comply with local vendor preference policies and have specific insurance requirements, including Commercial General Liability ($1,000,000 minimum), Business Automobile Liability ($1,000,000), Workers' Compensation, and Professional Liability ($1,000,000). Companies employing 15 or more employees with annual City business of $50,000 or more must file an Affirmative Action Plan within 30 days of contract execution. Three contractors submitted bids for the project: Dane County Contracting LLC, Raymond P Cattell Inc, and R.G. Huston Co, Inc. Dane County Contracting LLC was awarded the contract with a total bid of $31,801.00, significantly lower than competing bids of $57,880.00 and $143,034.75. The project's bid summary indicates substantial price variations among bidders, reflecting differences in contractor approaches, equipment availability, and pricing strategies. Contractors must adhere to prevailing wage requirements, maintain necessary licenses and permits, and follow all applicable federal, state, and local regulations.